Senior Financial Reporting Assistant

Position Title: Senior Financial Reporting Assistant

Job Code: VN 2024 05 (GS)

Duty Station: Geneva, Switzerland

Classification: General Service Staff, Grade G6

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 25 April 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:
Under the overall supervision of the Resources Management Coordination and Support Officer, and direct supervision of the Financial Oversight & Support Officer, the Senior Financial Reporting Assistant will provide specialized finance support activities in relation to financial reporting and compliance functions of HQ in close coordination with Divisions under DFM and other departments in HQ.

Core Functions / Responsibilities:

1. Track and monitor day-to-day administrative, budgetary, and financial functions in accordance with IOM’s rules, regulations, and procedures. This includes checking the completeness and validity of financial charts, graphs, and tables, record keeping, and generating reports for activities in Headquarters in accordance with IOM standards.
2. Provide specialized and procedural support services to Project Managers on financial and administrative matters.
3. Assist project closure preparation, checking that commitments are cleared, procurement module is reconciled, and other activities are completed as per the Project Closure Checklist.
4. Assist in the preparation of financial and donor reports by generating and checking financial overviews, charts, graphs, and tables. Prepare invoices to be submitted to donors.
5. Provide regular and ad hoc financial information as requested to support informed financial decision-making.
6. Undertake quality control checks on the monthly accounts and debtor/creditor accounts inclose coordination with FAD: review and reconcile assigned General Ledger accounts and other outstanding financial matters
7. In close coordination with the Budget Division and the Financial Oversight and Support Officer, assist with the preparation of staff and office cost projectization on a monthly basis, assisting to ensure equitable and accountable allocation of costs.
8. Provide guidance and support in the preparation of Travel Expense Claims for HQ staff and supplementary staff according to applicable rules and procedures.
9. Provide information and administrative assistance for responses to audit queries and track and follow up on audit recommendations.
10. Perform other related duties as required.

Required Qualifications and Experience:

Education

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field from an accredited academic institution with four years of relevant professional experience; or, • High School diploma with six years of relevant experience.

Experience

• A minimum of 6 (four years for bachelor’s degree holders) years of relevant work experience in the area of finance, accounting, and/or administration. • Previous experience in ERP systems is a distinct advantage.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Ability to prepare clear and concise financial statements;
• Ability to consolidate and analyze financial data;
• Knowledge of IOM/UN policies and procedures;
• Proficient in Microsoft Office applications, e.g., Word, Excel, PowerPoint, E-mail, Outlook;• Good understanding of financial aspects, payments, reporting, and monitoring utilization of funds; and,
• Attention to detail, analytical, client-oriented, and willingness to learn new things.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, make people feel safe, respected, and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 1

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various departments. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Switzerland can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally recruited staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.